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The particulars of this organization, functions and duties

Kerala State Commission for Minorities, located at Thiruvananthapuram, houses in the building Aanjaneya TC 9/ 1023 (2), Sasthamangalam, Thiruvananthapuram 695010

The commission consists of one chairman and two members and the present commission is as follows:

The Commission

Chairman - P. K. Haneefa
Member - Adv. Bindhu M. Thomas
Member - Adv. Mohammed Faisal

The Commission have following staff

Member Secretary - Smt. Devi L.R.
Registrar - Shri Sureshkumar S.
Finance Officer - Shri Jai Mohan N.
Section Officer - Shri B. Harikumar
Assistant 1 - Shri John Das D.
Assistant 2 - Shri Anil Kumar P.
Clerk 1 - Smt. Rakhi R.C.
Clerk 2 - Smt. Prathibha J.

In addition to the above list, the commission has one PA to Chairman on contract basis and one part time sweeper post which has been outsourced.

Office timing

I. The office timings of the commission are 10.15 am to 5.15 pm

II. The power & duties of its officers & employees (Will be furnished separately)

III. The procedures followed in the decision making process including channels or supervision and accountability: Actions on the complaints received from the public are taken as per the provision of the Kerala State Commission for Minorities Act, 2014.

Administrative & financial matters are dealing with as per rules, codes, Manuals, guidelines etc or court of Kerala. The commission also follows the Kerala Secretariat Office manual.

IV. The norms set by it for the discharge of its function:

The commission is committed to the speedy disposal of cases. However, the delay in receiving reports from other offices results in delay of disposing cases. Preference is given to complaints of urgent matters, those received from widows, elderly people and persons belonging to BPL.

The Commission holds settings at District Headquarters, in addition to sittings at commission head quarters at Thiruvananthapuram for the convenience or the complainants for the speedy disposal of cases.

V. The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employer for discharging its functions.

a. The Kerala State commission for Minorities Act, 2014.
b. The Kerala State commission for Minorities Act, 2014
c. Kerala secretariat Office Manual

VI. A Statement of categories of documents that are held by commission or under its control.
The documents held by the commission include – complaints, case files, file related with establishment, housekeeping and Account.

VII. The particulars of any arrangements that exist for consultation with or representation by the members of the public in relation to the formulation of its policy or implementations there of:
As part of executing the duties entrusted by the act, the commission hold sitting at various part of the state when cases of the violation of minority Commission rights are noticed. The commission visits places, institutions etc held talks with the general public officials, people’s representative to get first hand information of the incident. The commission also hold meetings with religious leaders, officials etc when needed. The Commission also conducts seminars & workshops on subject beneficial to the minorities.

VIII. Statement of boards, councils, committees other bodies connecting of two or more persons constituted as its part or for the purpose of its advice and as to whether meetings of those boards, councils, committees and other bodies are open to the public or the minutes of such meetings are accessible for public.

There is no board council or Committee to advice the Commission.

IX. The monthly remuneration received by each of its officials & employees including the system of compensation as provided in its regulation (will be furnished separately)

X. The budget allocated to each of its agency indicating the particulars of all plans, proposed expenditure and reports on disbursements made.

XI. The manner of execution of subsidy programmes including the amounts allocated and the details of beneficiaries of such programmes

XII. The particulars of recipients of concessions, permits or authorization granted by it.

XIII. Details in respect of the information available to or held by it reduced in an electronic form

Sl. No.	Document	which electronic format it is
1	Kerala state Commission for minorities act 2014	website
2	Kerala state Commission for Minorities Rules 2020	website
3	Year wise details of cases and its Disposal	website
4	Financial statement	website
5	Reports Submitted to GOVT.	website
6	Annual reports	website
7	Important Govt. order	website

XIV. The particulars of facilities available to citizens for obtaining information including the working hours of a library or reading room, if maintained for public use.

Citizen can submit application for information under RTI Act by hand or by post. There is no library or reading room maintained for the public.

XV. The names designation and other particulars of the public information officers.

1. Shri Suresh Kumar S.
Registrar and Appellate Authority.

2. Sri. Jai Mohan N.
Finance Officer and State Public Information Officer.

3. Sri B. Harikumar
Section Officer and Assistant State Public Information Officer

Fee for RTI Applications

The application fee shall be paid in any of the following manners, namely:- (a) By affixing Court fee stamp; or (b) by remitting the amount in the Government Treasury, under the head of account "0070 other administrative services-60 other services- 800 other receipts -42 other items", or (c) by cash remittance against proper receipt in the office of the State Public Information Officer/ State Assistant Public Information Officer, as the case may be; or (d) by demand draft/ bankers' cheque/ pay order payable to the State Public Information Officer and Finance Officer, Kerala State Commission for Minorities, Aanjaneya, TC 9/1023(2), Sasthamangalam, Thiruvananthapuram, Kerala, India – 695010.

Fee for providing information.

(1) For providing information under sub-section (1) of section 7, the fee shall be charged at the following rates, namely:- (a) rupees two for each page in 'A4' size paper (b) actual charge or cost price of the copy in larger size paper (c) actual cost or price for samples or models, maps, plans etc; and (d) for inspection of records, no fee for the first hour, and a fee of rupees ten for every subsequent thirty minutes or fraction thereof. (2) For providing information under sub-section (5) of section 7, the fee shall be charged at the following rates, namely.- (a) for information provided in diskette or floppy or CD or any other electronic mode, rupees fifty (for each) (b) for information provided in printed form, rupees two for each page or the actual price fixed for such publication (3) The fee specified in sub-rules (1) and (2), shall be collected by way of cash against proper receipt or by remitting the amount in the Treasury under the head of account "0070 other administrative services-60 other services-800 other receipts- 42 2 other items" or by demand draft, or bankers' cheque or pay order payable to the concerned State Public Information Officer. (4) Notwithstanding anything contained in sub-rules (1) and (2), no fee shall be charged from the person who are below poverty line as may be determined by the Competent Authority. Such persons shall produce valid certificate along with the application providing that they belong to the category of below poverty line. 5. Remittance of fee by way of demand draft etc.- Every demand draft bakers' cheque or pay order mentioned in rule 3 or rule 4 shall be taken in favour of the State Public Information Officer/Assistant Public Information Officer in their official designation and every demand draft shall be drawn in such a way that the same shall be encashed at the branches of any Nationalised Bank/ Scheduled Bank situated near the Office of the State Public Information Officer/ State Assistant Public Information Officer

Budget

Expenditure

Details of Govt. Grant released during 2014-15*

Head of Account-2225-04-102-91-31 Grant-in-Aid-General-Salary(NP)

GO(Rt) No. 4305/2014/GAD dated 02.06.2014 Rs. 15,00,000
GO(Rt) No. 6067/2014/GAD dated 01.08.2014 Rs. 15,00,000
GO(Rt) No. 7705/2014/GAD dated 01.10.2014 Rs. 80,00,000

Budjet Provision

Head of Account-2225-04-102-91-36 Grant-in-Aid-General-Non Salary(NP)
Additional Authorization

GO(Rt) No. 4305/2014/GAD dated 02.06.2014 Rs. 10,00,000
GO(Rt) No. 6067/2014/GAD dated 01.08.2014 Rs. 5,00,000
GO(Rt) No. 9660/2014/GAD dated 16.12.2014 Rs. 5,00,000
GO(Rt) No. 1202/2015/GAD dated 19.02.2015 Rs. 15,00,000
Budjet Provisions

2014-2015

Balance under Salary h/a as on 01.04.2014 Rs. 25,72,002
Total grant under Salary h/a during 2014-15 Rs 1,10,00,000
Total Rs. 1,35,72,002
Expense Rs. 1,13,99,527
Balance as on 31.03.2015 Rs. 21,72,475
Balance under Non –Salary h/a during 2014-2015 Rs. 49,772
Total Grant under Non-Salary h/a during 2014-2015 Rs. 35,00,000
Balance as on 31.03.2015 Rs. 7,31,425

Govt. Grant released during 2015-2016

GO(Rt) No. 4124/2015/GAD dtd 03/06/2015 Rs. 30,00,000

Details of Pay allowance drawn by Chairman, Member and Staff
Designation	Basic Pay	Scale of Pay	Remarks
Chairman		2,25,000	(fixed)
Member1		2,13,300	(fixed)
Member2		2,13,300	(fixed)
Member Secretary	1,29,300	1,23,700-1,66,800
Registrar	1,20,900	1,18,100- 1,63,400
Finance Officer	1,02,800	95,600- 1,53,200
Section Officer	75,400	51,400-1,10,300
Assistant 1	59,300	45,600- 95,600
Assistant 2	45,600	45,600-95,600
Jr Asst/LDC	35,600	26,500-60,700
Jr Asst/LDC	27200	26,500-60,700
PA to Chairman (Contract)	22,290	56,500- 1,18,100
Office Attendant-Cum Driver (2Nos)	26,500	39,300-83,000
Part time Sweeper	8000 (Consolidated pay)

*Details as on 31/01/2023

Address

Aanjaneya, T.C. 9/1023,
Sasthamangalam,
Thiruvananthapuram – 695010

Phone : 0471-2315133, 2315122, 2317122, 2318122
Fax: 0471 2319122
Email: kscminorities@gmail.com